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Field Trip Visit Information

Confirm or Cancel a Field Trip Date

Apply for the Longwood Grant for Title I Schools

Submit Final Group Count

To Request Changes to a Field Trip Reservation
Call Group Visits at 610.388.5223, available Monday-Friday, 10:00 am -5:00 pm, with the reservation number. Changes are subject to current availability.

Required Student Minimum
Free admission is provided to school groups with 15 or more students in Grade Pre-K-12 (ages 4-18).

Groups with less than 15 students are welcome to visit the Gardens by purchasing individual timed tickets prior to arrival.

Final Group Count
We recommend collecting permission slips 3-4 weeks prior to the field trip date. The final group count is due 3 weeks prior to the field trip.

If the number of students (ages 4-18) falls below 15 after submitting the final student count, groups can cancel the field trip or pay full admission by credit card for the number students and adults attending with the group.

Cancellation of a field trip less than three weeks prior to a reserved date may affect a school’s ability to receive complimentary field trips in the future.

Required Adult Chaperones
Longwood Gardens requires and provides free admission for 1 adult chaperone for every 10 students attending the field trip. The number of admissions is dependent on the number of students attending the field trip and can be used by teachers, parents, or adults (19+).

Students must be accompanied by an adult chaperone at all times.

Additional Adult Chaperones
Additional individual timed admissions can be purchased prior to arrival. Tickets

Additional adults may use their Longwood Membership to enter the Gardens. Member reservations may be required. For complete details, visit: Member Reservations

Sell-out is possible.

Field Trip Visit Information

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Groups may arrive at the Gardens beginning at 9:45 am.
Longwood Gardens and Visitor Center open at 10:00 am.
School buses or 15-passenger vans should park in the bus lot located at the front of the Visitor Center parking lot.
For directions and complete details, visit: Directions and Parking
Group Check-In
Assign one teacher to check-in upon arrival to the Gardens. The assigned teacher from the school group will check-in at the podium in the bus lot. To check in please provide:
- School's name
- Type of field trip (educator or self-guided)
- Final count of students, free adult chaperones, school paraprofessionals and/or nurses, bus drivers
Students should remain on the bus until check-in is complete.
All personal belongings must be left on the bus. Longwood will not store any personal belongings including backpacks or coolers.
Restrooms are available inside the Group Visits entrance.
Entry to the Gardens
All student admissions will be on one ticket and must enter the Gardens as a group.
The lead teacher will distribute tickets to each adult in the group.
Complimentary adult chaperones, school paraprofessional and/or nurses will scan their own individual tickets to scan upon entry.
Stay as long as you wish; however, re-entry is not permitted.
To view hours by date, visit: Hours
Exploring the Gardens
Students must be always accompanied by an adult chaperone (19+).
Groups are welcome to explore all open areas of the Gardens.
All guests must observe our visiting guidelines. Chaperones are responsible for communicating these guidelines to ensure the safety of all guests, exhibit and plant collections.
View Mobile Map
Download Printable Map
Download Children’s Map
Explore Our Gardens
What's in Bloom
Fountain Show Schedules
Calendar of Events
Accessibility in the Gardens
Explore accessible options available to you: Accessibility
Complimentary wheelchairs are self-service and available in the Visitor Center Lobby, first come, first served.
Strollers and electric scooters are available on a first-come, first-served basis at the Rentals area in the Visitor Center. A valid photo ID is required to rent strollers or electric scooters(18+). To learn more, visit: Wheelchair, Scooter, and Stroller Rentals
Weather
Field Trips are held rain or shine, and the majority of the Gardens are outdoors. Dress for the weather.
We recommend:
- Wearing comfortable walking shoes
- Bringing water bottles
- Applying sunscreen and bug spray
Travel to the Gardens
If you are running late on the day of the field trip, alert us at 610-388-5377. Your late arrival may affect the total program time.
Student Groups
Students will be divided into groups of 15 for the 60-minute guided program. The number of groups is determined by the final student count and will be confirmed by email one week prior to the field trip.
Create nametags for students with their first name and assigned student group number.
Each group may have up to three adult chaperones (19+), including teachers. School paraprofessionals and nurses are exempt from this ratio.    
Additional adults can enjoy the Gardens during the 60-minute guided program.
Prepare a student list for each chaperone and include a teacher’s phone number for emergencies on the day of the field trip. All guests must observe our visiting guidelines.
Day of the Field Trip
Count the number of students and adults attending. Assign one teacher to check-in upon arrival to the Gardens.
Give out prepared nametags to students.
Collect bagged lunches before leaving school. Students may not carry bagged lunches into the Gardens.
Café Tent
The Café Tent is reserved for use by educator-guided school group students and adults to eat bagged lunches. Capacity is limited.
Bagged Lunches
Bagged lunches are permitted in the Café Tent. Students may not carry individually bagged lunches into the Gardens. Bringing reusable containers, such as hard sided coolers or cooler bags, is not recommended.  If you do bring reusable containers, you will be responsible for transporting them to the bus lot after using the Café Tent.
To prepare bagged lunches for transport to the Café Tent:   
1. Collect enough large disposable boxes or plastic bags to accommodate all lunches. 
2. Clearly label all large disposable boxes or bags with the School and Teacher's name.  
3. Collect the bagged lunches before they leave school.
4. Collected bagged lunches can be placed on the benches in the bus lot. Longwood staff will transport collected lunches to the Café Tent.
5. Bagged lunches will be placed on tables inside the Café Tent. Your group may share the Café Tent with other school groups during your assigned lunch time.    
Other Dining Options
A Picnic Area (located outside the Gardens) is located across the street from the main parking lot and is a two-minute drive. for Longwood visitors. The picnic area is available seasonally (mid-April through late-October). If using the picnic area, plan on having your lunch before or after the field trip, as re-entry to the Gardens is not currently permitted.
Food is available for purchase in the Café. Purchased food must be eaten in the Café, cannot be taken into the Gardens. To view current menu options; visit: Café Menu
Picnicking in the Gardens or delivery of food to the Gardens is not permitted. Personal water bottles are permitted.
Program Schedules
10:30–11:30 am
10:00 –10:15 am: Group Check-In
10:30 –11:30 am: Guided Program Longwood Educators will meet groups in the bus lot to begin the program.
11:30 am – 12:15 pm: Garden Exploration
12:15 –12:45 pm: Cafe Tent
12:45 pm - Closing: Garden Exploration

12:00–1:00 pm
10:00 –11:00 am: Group Check-In
10:00 –11:30 am: Garden Exploration Lead teacher will escort the group into the Gardens.
11:30 am –12:00 pm: Cafe Tent
12:00 –1:00 pm: Guided Program Longwood Educators will meet groups at the Cafe Tent to begin your program.
1:00 pm –Closing: Garden Exploration
Student Accessibility
If individual students participating in an educator-guided program require learning or mobility accommodations, alert us prior to your arrival at School and Youth Programs. Groups participating in the Accessible Garden Discovery program will be contacted prior to the field trip to discuss the group's needs.
Travel to the Gardens
With a timed reservation, you may enter the Gardens as early as 30 minutes before (except for 10:00 am reservations) or as late as 30 minutes after your entry time. If you arrive more than one half hour from your scheduled time you may need to wait for the next available time slot.
Field Trip Schedule
Groups may arrive beginning at 9:45 am.
Longwood Gardens and the Visitor Center open at 10:00 am, with group check-in available 10:00 am -2:00 pm.

Group Check-In
The assigned teacher will check-in at the podium in the bus lot. To check in please provide:
School's name
Type of field trip - self-guided
Final count of students, free adult chaperones, school paraprofessionals and/or nurses, bus drivers.
The lead teacher will distribute tickets to each adult in the group.
All student admissions will be on one ticket and must enter the Gardens as a group.
Complimentary adult chaperones, school paraprofessional and/or nurses will be given individual tickets to scan upon entry.
All personal belongings must be left on the bus. Longwood will not store any personal belongings such as backpacks or cooler.
Student Groups
Longwood Gardens requires one adult chaperone for every 10 students attending the field trip. Students (ages 4-18) must be always accompanied by an adult chaperone (19+).
Prepare a student list for each chaperone and include a teacher’s phone number for emergencies on the day of the field trip.
All guests must observe our visiting guidelines. Adult chaperones are responsible for communicating these guidelines to ensure the safety of all guests, exhibit and plant collections.
Dining Options
Self-guided school groups wishing to bring bagged lunches may eat in the Picnic Area, located outside the Gardens, a two-minute drive from the Visitor Center. The area is open seasonally, mid-April through late October. Plan to use the picnic area before or after the field trip, as re-entry to the Gardens is not permitted. For complete details, visit Picnic Area
The Café Tent, located inside the Gardens, is not available for use by self-guided school groups.
Food is available for purchase at The Café. Purchased food must be eaten in the Café; it cannot be taken into the Gardens. For current menu: longwoodgardens.org/dine/cafe.
Picnicking, bringing in outside food or beverages, or delivery of food to the Gardens is not permitted. Personal water bottles are permitted.
Self-Guided Activities
Flower Power and the Map (Grades K-8)
Measure Me Tree (Grades 3-5)
Tree Ecology (Grades 3-5)
Build a Tree Poem (Grades 3-5)
Tree Sketch (Grades 3-5)
Pollinator Math in the Gardens (Grades 3-8)
Field Journaling at Longwood (Grades 3-12)
Cartooning in the Gardens (Grades 3-12)
Student Accessibility
If students require mobility or other accommodations, contact us prior to your arrival or call 610.388.5223.