Fall 2025 Field Trip requests open Wednesday, August 20, 2025, at 10:00 am.
Have the following information collected prior to completing the form, we are not able to save incomplete forms.
Contact information–Lead Teacher Name, Primary Telephone Number, and Email Address.
School Information–School Name, School Address, Type of Educational Institution (Cyber, Charter, District School, etc.) and School District Name if applicable.
Type of Field Trip–We offer two types of field trips; educator-guided or self-guided.
Self-guided field trips allow flexible arrival and departure times for groups. Groups may explore the Gardens or download our free self-guided activities prior to arrival. Dining accommodations inside the Gardens are limited. For complete details, visit: Plan Your Self-Guided Field Trip
Educator-guided field trips offer 60-minutes of inquiry-based instruction in small student groups with a Longwood Educator. Program times are fixed. For complete details, visit: Plan Your Educator-Guided Field Trip
Number of Students–minimum of 15 students is required to receive free admission.
Self-guided student capacity is 170 students per day. Groups with more than 170 students must be divided over more than one field trip date.
Educator-guided student capacity is 90 students per program time. Groups with more than 90 students must be divided over more than one program time or field trip date. You may indicate your preference on the field trip request form.
We cannot guarantee that divided groups will be scheduled on contiguous dates.
The number of complimentary adult chaperones is dependent on the number of students attending and is automatically calculated for the group. Additional adult admissions may be purchased prior to arrival.
Number of school paraprofessionals and/or school nurses required to attend. These admissions are not included in the count of complimentary adult chaperones. If the number is unknown at the time of filling out the request form, it can be updated prior to the date of the field trip.
Three Field Trip Dates in order of Preference
Field Trips are not availabe Sundays, Tuesdays, or Saturdays.
Self-guided field trips are available September 22 – October 31, 2025.
Educator-guided field trips are available September 22 – October 31, 2025, and November 5, 6, 7, 2025.
Notice for Philadelphia School District Schools: Our COL is renewed yearly at the beginning of October. We recommend Philadelphia School District schools do not request or schedule field trip dates between October 1-15, 2025, to allow adequate time for documentation to be available for distribution. For questions or additional information, contact: schoolandyouth@longwoodgardens.org
Educator-Guided Program Time
2 program times per date; 10:30-11:30 am or 12:00-1:00 pm
Educator-guided field trip requests will be booked as you request on the form. You will be asked on the request form “If an educator-guided field trip is not available on your selected dates, would you like to reserve a self-guided field trip instead ?” Checking "Yes” on this question may result in the group being scheduled for a self-guided field trip.
Dining Preference
Self-guided groups can request to eat bagged lunches in the Picnic Area or purchase food in the Café.
Educator-guided groups can reserve the free K-12 Café Tent to eat bagged lunches, request to eat bagged lunches in the Picnic Area, or purchase food in the Café.
Transit Information
The number of buses or passenger vans that your group will be arriving in. The number of buses or vans will determine the number of complimentary bus driver admissions.
Self-Guided group arrival times are available every half hour between 10:00 am–2:00 pm.
Grade Level of Students
Educator-Guided Program Selection
K-12 Accessible Garden Discovery Program (ages 5-18)
Student Accommodations
Additional Information
Please note: The field trip request form is only a request. Submitting the field trip request form does not guarantee reserved field trip date(s).
Review all information carefully before submitting; submission of the request form is considered final. Do not submit the request form as a placeholder; due to the high volume of requests, re-scheduling a reserved field trip date may not always be possible.
An automatic email response will be sent to the email address listed on the form. This confirms that the request is in progress. Allow up to three business days to receive an update to the status of the request.