Request a Longwood Gardens Field Trip

• Have all the following information collected and review carefully prior to submitting the request form.
• Submission of the request form is considered final.
• Do not submit the request form as a placeholder for the group. Due to the high volume of requests received, rescheduling field trip dates may not be possible.
• The field trip request form is only a request. Completing the form does not guarantee a reserved field trip date(s).

For Educator-Guided Field Trip Requests

For complete details, visit: Plan Your Educator-Guided Field Trip and FAQ's

Educator-guided field trips offer 60 minutes of inquiry-based instruction in small student groups with a Longwood Educator. Program times are fixed; capacity is limited.

Grade Level(s) and Number of Students: Educator-guided student capacity is 90 students per program time. We offer two program times per date; AM Program (10:30-11:30 am) or PM Program: (12:00-1:00 pm). Groups with more than 90 students must be divided over more than one program time or field trip date. You may indicate your preference on the field trip request form.

Dates & Program Time in order of preference: Choose your preferred field trip dates and program times from the Field Trip Availability above. The number of students you are requesting should be equal to or less than the number of students listed on the date and program time.

Note for Philadelphia School District Schools: Longwood Garden’s Certificate of Liability is renewed yearly at the beginning of October. We highly recommend that Philadelphia School District teachers do not request or schedule field trip dates between Thursday, October 1 and Friday, October 16, 2026, to allow adequate time for documentation to be available for distribution. For additional information: schoolandyouth@longwoodgardens.org

You may opt to be scheduled for a self-guided field trip on your requested dates: if an educator-guided field trip is not available on your requested dates, you may opt to be scheduled for a self-guided field trip instead.  Checking "Yes” on this question may result in the group being scheduled for a self-guided field trip. For complete details, visit: Plan Your Self-Guided Field Trip and FAQ's

Contact information: Lead Teacher Name, Primary Telephone Number, and Email Address. 

School Information: School Name, School Address, Type of Educational Institution (Cyber, Charter, District School, etc.) and District Name if applicable. 

Free Adult Admissions: The number of free adult admissions will be automatedly calculated on the request form; Groups will receive one free adult admission for every ten students attending. 

School paraprofessionals and/or school nurses: If the number of required staff is unknown when filling out the request form, it may be updated up to three weeks prior to the date of the field trip.

Dining Option: select one of the options below for your group.
Café Tent: most popular for educator-guided field trips
Picnic Area:  if your educator-guided dates are not available, and group is scheduled for a self-guided field trip instead, this will be the default dining option for your group
The Café:  Food may be purchased from the Café. 

Educator-Guided Program Selection 
Pre–K (ages 4-5) 
K-2 (ages 5-8) 
3-5 (ages 8-11) 
6-8 (ages 11-14) 
9-12 (ages 14-18) 
Accessible K-12 Garden Discovery Program (ages 5-18)

Student Accommodations 

Additional Information 

For Self-Guided Field Trip Requests

For complete details, visit: Plan Your Self-Guided Field Trip and FAQ's

Self-guided field trips allow flexible arrival and departure times for groups. Groups may explore the Gardens or download our free self-guided activities prior to arrival. 

Grade Level(s) and Number of Students: Self-guided student capacity is 180 students per day. Groups with 181 or more students must attend on more than one field trip date.  

Dates in order of Preference:  Choose your preferred field trip dates from the Field Trip Availability above. The number of students you are requesting should be equal to or less than the number of students listed on the date.

Note for Philadelphia School District Schools: Longwood Garden’s Certificate of Liability is renewed yearly at the beginning of October. We highly recommend that Philadelphia School District teachers do not request or schedule field trip dates between Thursday, October 1 and Friday, October 16, 2026, to allow adequate time for documentation to be available for distribution. For additional information: schoolandyouth@longwoodgardens.org

Contact information: Lead Teacher Name, Primary Telephone Number, and Email Address. 

School Information: School Name, School Address, Type of Educational Institution (Cyber, Charter, District School, etc.) and District Name if applicable. 

Free Adult Admissions: The number of free adult admissions will be automatedly calculated on the request form; Groups will receive one free adult admission for every ten students attending. 

School paraprofessionals and/or school nurses: If the number of required staff is unknown when filling out the request form, it may be updated up to three weeks prior to the date of the field trip.

Dining Options: select one of the options below for your group.
Picnic Area:  Located outside the Gardens. Open September 14-October 30, 2026. Closed November 4, 5 & 6. 
The Café: Food may be purchased from the Café. 
Not eating at the Gardens  

Arrival Time: group check-in available between 10:00 am–2:00 pm.

Transportation Information: Number of buses or 15-passenger vans that the group will be arriving in. If the number of buses or 15-passenger vans changes, it may be updated up to three weeks prior to the date of the field trip.

Additional Information