Grades K–5 Educator-Guided Field Trips

Plan Your Visit

• Educator-Guided Field Trip Availability

  
  

  Educator-Guided Fall Field Trips are available on Mondays, Wednesdays, Thursdays, and Fridays—beginning Monday, September 18 through Friday, November 10.

  Field Trips begin at 10:30 am or 12:00 pm and run for one hour.

  To view current availability: Educator-Guided Field Trip Availability Calendar

  Maximum of 75 students per program time.

  Requests for Spring 2024 will be available 10:00 AM Wednesday, January 10 through 5:00 PM Tuesday, January 23.

  
  

• Registration

  
  

  If you submitted a field trip reservation request before registration closed, please be on the lookout for your field trip reservation request confirmation. Your confirmation will be sent to your supplied email address by Friday, August 25 at 5:00 pm.

  Confirm your reservation. After receiving your confirmation email from us, please confirm your reservation by 5:00 pm on Friday, September 1, 2023 by calling 610.388.5223.

  If any open field trip slots remain,  you will be able to view any openings beginning August 28 at 10:00 am. You may register for any remaining field trip slots at that time, but must submit a registration request at least three weeks prior to the requested visit date.

  
  

• Program Cost & Payment

  
  

  Prices

  • Students (ages 4–18): Free
  • For every 5 students attending, groups will receive 1 free adult admission (ages 19+)
  • Additional Adults (19+): $21
  • 1:1 Student Support Staff, School Nurses, Bus Drivers (ages 19+): Free

  Final student and adult count is due three weeks prior to the visit date. A ratio of 1 adult to 5 students is required. Full Garden admission will be charged to adults that are not included in the final group count. Adults may use their Longwood Membership to enter the Gardens. Please note that advance Member Reservations may be required, please refer to the Membership section of the website for more information.

   

  Payment

  • Payment for additional adult admissions is due three weeks prior to your visit date. Payments may be made by check or credit card. Payment on the visit day may be made by credit card only.

  Please send check payments to:
  Group Visits Office/K-12 Reservations
  Longwood Gardens
  PO Box 501
  Kennett Square, PA 19348

  Credit Card payments may be made via phone, by calling our Group Visits office at 610-388-5223.

   

  Refunds

  • Refunds not provided for adult chaperones that do not attend.
  • No refunds will be issued for cancellations made less than 3 weeks prior to the program date.

  Longwood Gardens Federal Tax ID# is 51-0110625.

  
  

• Program Capacities

  
  

  • 15 students minimum
  • 75 students maximum per time slot, AM and PM (150 students/day)
  • Maximum of 300 students per school, per school year (September–June)

  
  

• Transportation

  
  

  Groups must travel by bus.

  Title I Schools are may apply for reimbursement, up to $500 per bus. Please indicate interest on the Field Trip registration form. Grants will be approved after field trips are booked.

  View directions and parking information.

  
  

• Lunch

  
  

  School lunches permitted in the Terrace Tent area only. Terrace Tent available for no extra charge; advance reservation required.

  All school lunches should be collected and placed into a disposable box and labeled with the school name prior to arrival at the Gardens.

  
  

• Cancellations

  
  

  To ensure guest safety, Longwood may cancel your visit date due to predicted adverse weather conditions in the Gardens. Notification will occur up to one day prior to your visit. Your visit date will be re-booked based on availability or a full refund will be issued.

  Cancellation of a program with less than three weeks prior to visit date may affect a school’s ability to receive free programs or visits in the future.

  
  

• Entering the Gardens

  
  

  • All school groups should enter the Gardens as a group. Please enter at the Group Visits door on the side of the Visitor Center.
  • The lead teacher should check in at the Group Visits Desk inside the Visitor Center to pick up tickets for the visit and distribute the tickets to the adults attending.
  • All students will appear on one ticket, which should be scanned upon entry to the Gardens.
  • Restrooms are available inside the Group Visits entrance.
  • All personal belongings must be left on the bus. Longwood will not store any personal belongings including backpacks or coolers.
  • The Terrace Tent is located next to the Terrace Cafe. Longwood staff will transport collected lunches to the Terrace Tent. Coolers are not recommended as staff will not be responsible for delivering any items to the bus lot after lunch.
  • Connect to "FreeGardenWifi"  during your visit.